AI audit and advisory
AI audit for companies: your priorities, costed, in three weeks
We meet one person per department, on site or by video call, and go through their day-to-day tasks with them. You then receive an action plan: the workstreams to launch first, the time they free up and the effort they take from your teams.
- On site or remote, your choice
- One person per department, 30 to 45 minutes
- Fee deducted if you continue with us
Your teams probably already use AI, each in their own way.
Some use ChatGPT on a personal account, others are testing Copilot, and everyone keeps their prompts somewhere. Everyone saves a bit of time, but nobody has the full picture, and it gets hard to decide where to invest.
When a tool is rolled out without looking at how departments actually work, we often hear this:
"What was rolled out works well for IT. For me, it doesn't fit."
What you know at the end of the audit
- 01
What to launch first
Three priorities, ranked by hours recovered and effort required.
- 02
What it takes
For each workstream, the days of delivery and the share that falls on your teams.
- 03
On which foundation
A target platform that starts from your current tools, with at least two technical options.
- 04
What not to do
The cases ruled out, with the reason, so nobody reopens them without new information.
To get a clear idea, receive a full example findings deck, from the summary to the action plan.
How the audit runs
The audit takes about three weeks. Interviews happen on site or by video call, whichever you prefer.
Week 1
Scoping with leadership
Together we set the goals, the constraints and the departments to look at first, then the list of people to meet.
Weeks 1 and 2
Team interviews
One person per department, 30 to 45 minutes. They show us their work, by screen share or sitting next to them: copy-pasting between two tools, reminders written by hand, files typed in twice. A non-disclosure agreement is signed beforehand.
Week 2
Technical review
We finish with IT: access, APIs, ongoing migrations, security. This avoids recommending automation on a closed tool or one being replaced.
Weeks 2 and 3
Analysis
We cost every task in hours per year and classify it. Your teams are not needed during this step.
Week 3
Findings session
A 90-minute meeting with leadership and each department's lead, then a Q&A follow-up a week later.
Example deliverable
An action plan your teams can apply
Here are excerpts from a findings deck built for a fictitious company, Alpha Industrie. The figures are illustrative. The structure and level of detail are those of the deliverable you receive.
Get the full example.
The 33-page Alpha Industrie findings deck, as a PDF: summary, detailed cases, target platform, running costs, risk register, drawer-by-drawer plan and roadmap.
Three workstreams free up 4,200 hours a year. The first one needs no AI.
- Priority 1After-sales and warranty requests1,920 h a year
- Priority 2Spare parts and order tracking1,390 h a year, no AI
- Priority 3Supplier invoices900 h a year
11 interviews · 18 qualified cases · 7,830 hours of repetitive tasks
Who runs the audit
Gauthier Huguenin, founder of Kirako
Before AI, Gauthier spent about ten years in sales and sales leadership: business school, B2B sales coach at a major telecom group, then a medtech start-up. He then deployed voice agents in production at large companies, for France's leading voice AI company, before founding Kirako.
In interviews he looks at both sides: what a task costs the company, and what an agent could do instead, with its running cost and maintenance.
On larger engagements, Kirako works with partner consultants and companies.
More about KirakoMuch of the gain comes without AI
In many audits, a large share of the time saved comes from a connector between two tools, a well-written rule or a tool already paid for and barely used. The audit costs this out and recommends an AI agent only where it adds something.
For each workstream, the audit also gives the effort in days for your technical teams, and who can deliver it: your teams, us or the provider of your choice.
AI agent
When something has to be read, understood or written.
Automation
When information simply has to move between two tools.
Tool already paid for
When what's missing is mostly usage or training.
Ruled out
When the volume is too low, the risk too high, or human judgement essential.
Your teams keep control of decisions
To limit the risk of errors, each agent is designed with three levels of control.
Level 1
Acts alone
Tasks with no external consequence: sorting, filing, pre-filling.
Level 2
Suggests, a human approves
Any message sent to a customer and any decision that commits the company.
Level 3
Checked by a script
Calculations and reconciliations are checked by a conventional program, more reliable than a second model for this kind of check.
Personal data is anonymised before any external model, you choose the hosting, and every action is logged.
You stay free in your technical choices
We start from what exists
If you already pay for Copilot or another tool, the audit says what it covers well and where it falls short.
At least two options
A single-vendor platform, or an open foundation where you can switch models without starting over, with an option to host it yourself. For each, we set out its benefits and what ties you to a vendor.
Hosted by you
For a company with a technical team, we recommend hosting the agents on your own infrastructure, with no subscription to us.
Documented to be taken over
If we deliver what follows, we leave the documentation and run a handover with your teams.
We sell no licences and take no commission on the tools we recommend.
Where companies save the most time
Every company is different, but some departments often come out on top in audits.
Often on top
- Support and after-sales
- Sales administration
- Finance and accounts payable
- Logistics
- Purchasing
Depending on volume
- Recruitment
- Onboarding new employees
Less often
- Legal and contracts, where human judgement dominates and an agent adds risk for little time saved
Format and terms
- Duration
- About three weeks, from the first meeting to the findings session.
- Time asked of your teams
- 30 to 45 minutes per person met, one person per department, plus two meetings with leadership.
- Location
- On site or by video call, whichever you prefer. Both can be combined.
- Confidentiality
- A non-disclosure agreement is signed before the first screen share.
- Payment
- A one-off engagement, with no subscription.
- After the audit
- The plan is yours. Your teams, another provider or we can deliver it.
- If you continue with us
- The audit fee is deducted from the next engagement.
- Budget to plan for next
- Each drawer of the plan is costed separately. You launch the first, measure, then decide.
Who commissions an audit
A business leader, for their company
You know AI could change something in your company, without knowing where to start. The audit helps you decide based on what your teams actually do.
One audit and one action plan for your company.
A fund or an investor, for its portfolio
You want to know where your portfolio companies stand on AI, with the same lens for all of them and an action plan for each.
The same method, applied to each portfolio company.
Scope, pace and number of companies are set during scoping.
Support after the audit, if you want it
The action plan is yours and anyone can deliver it. Some leaders prefer to keep someone at hand for the decisions that follow: which tool to buy, which quote is reasonable, what to launch first, what to turn down. We offer this advisory per session or over time.
- What to automate, what to buy, what to build.
- Whom to train, and in which order.
- What to turn down, because it's too vague or too expensive at your stage.
You already know what you want to launch
AI agents and automation
The workstream is identified: we build the agent or the automation.
See the agents offer
Coaching and training
Your priority is to build up your teams' skills, or your own.
See trainingQuestions we get before an audit
Let's talk about your context in 20 minutes
You tell us about your company and what you need to decide. If training or an agent suits you better than an audit, or if it's better to wait, we'll tell you.
See how Kirako runs day to day